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Job Reference ST6104
Location Cardiff
Salary / Hourly Rate Competitive, depending on experience
Sector Legal, Admin, Secretarial
Job Type Permanent
Details Full Time
Date Posted 12 Sep 2018

Job Description

Digital Dictation and Administration Secretary
Permanent, Full Time
Competitive Salary dependent upon experience
Cardiff City Centre


Our client are a top 100 UK law firm with ambitious growth plans. They have recently embarked on a new strategy which will see it grow its workforce, client base and revenue in Wales, London and elsewhere in the UK.

Due to recent acquisitions within the portfolio, and having secured some excellent partner hires, our client plan to develop their presence further in the City and Nationwide.

In 2018 our client will move to new custom built state of the art offices in the heart of Cardiff’s premier business location. Now more than ever, this is an exciting time to join a firm with an impressive reputation which they only seek to enhance further.

There are currently several opportunities for Digital Dictation and Administration Secretaries to join the firm, with opportunities available across all divisions.

The role of the digital dictation and administration secretary is to deliver typing support and general administration support to the specified division and firm-wide when required.

Duties will include:
• Audio typing of correspondence, reports, forms and other documents via the digital dictation system.
• Carrying out general administration work such as photocopying, filing and sorting post as required.
• Answering internal calls as well as client calls, taking messages and ensuring appropriate referral.
• Preparation of bills and narratives on a monthly basis
• Managing diaries and organise meetings for Lawyers where delegated.
• Assist senior secretaries as directed.
• Willingly work with and support the wider secretarial team to meet work flow peaks.
• Maintain all paper and electronic files in an orderly and retrievable manner.

The successful candidate will have competent IT skills including MS Word and Outlook, as well as good written and oral communication skills.

Experience of working as a secretary within the legal field is desirable, though candidates will also be considered for other industry sectors. Secretarial experience is essential.

The ideal candidate will possess a minimum typing speed of 55 wpm. Familiar with the use of digital dictation will be a considerable advantage.

Good telephone manner, accuracy and attention to detail are also essential to this role along with a pro-active team work approach.

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