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SALES LEDGER ADMINISTRATOR

Cardiff

Job Reference SDRS10092019
Location Cardiff
Salary / Hourly Rate Competetive
Sector Financial
Job Type Permanent
Details Full Time
Date Posted 10 Sep 2019

Job Description

Sales Ledger Administrator
Cardiff, free parking available
Competitive Salary
Monday – Friday 9.30am-5.30pm
Annual leave is 23 days plus bank holidays
There is a pension scheme in place which is 3% (Employer) and 5% (Employee) contributions after 3 months service
There is a life assurance scheme in place which is one times salary
Onsite parking free of charge
Shuttle bus to and from Cardiff Central train station free of charge
Onsite gym free of charge

Purpose:
• To ensure that results are sent to customers accurately and in a timely manner.
• Ensure that split invoicing is kept up to date.
• Convert samples when they are received so that they can be worked on in the Laboratory.
• Update CRM with all communications and invoices/results sent.
• Work towards daily sales invoicing targets.
• Post Bacs and cheques receipts on a rota basis, ensuring accuracy in terms of posting to the various customer accounts.

Responsibilities:
• Convert all samples when they have been received so that they can be worked on in the laboratory.
• Send results to the instructing party the same day that they are reported on.
• Ensure that all split invoicing is kept up to date.
• Create accounts for new customers following the company referencing requirements.
• Deal with invoice queries in an effective and timely manner.
• Ensure that all cost centres and departments are kept up to date on Sage.
• Update CRM with all communications and invoices/results sent.
• Work towards daily sales invoicing targets.
• Post Bacs and cheques receipts on a rota basis, ensuring accuracy in terms of posting to the various customer accounts.
• Maintain confidentiality of the department and use discretion where necessary. • Ensure good relations and communications with all members of the team and respond politely and in a timely manner to internal and external customers.
• Observe and comply with company Standard Operating Procedures (SOPs).
• Deal with telephone and written customer queries relating to sales invoicing.
• Implement the requirements of the company Quality Management System and help maintain ISO17025:2005 accreditation.
• Undertake any other duties which may be requested by your line manager.

General Office Duties:
• Assist with general administrative duties within the Finance team.
• Comply with SOPs at all times; inform your manager and quality department immediately should there be an error in an SOP or if it needs updating.
• Sustain and promote the aims, ethics and aspirations of the company and participate enthusiastically in the growth and prosperity of the company.
• Maintain confidentiality of the department and use discretion where necessary.