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Job Reference ST6947
Location Newport
Salary / Hourly Rate Competitive, DOE with excellent benefits
Sector IT
Job Type Permanent
Details Full Time
Date Posted 2 Dec 2019

Job Description

ST 6947
Facilities Supervisor
Newport, situated near Junction 28 of the M4
Monday – Friday, 8am-5pm
Competitive Salary depending on experience

Excellent benefits package including:
• Competitive annual leave allowance
• Death in service benefit
• Income Protection
• Company contributory pension of 7%
• Childcare Vouchers
• Cycle to Work Scheme

The Facilities Supervisor is responsible for assisting the Head of Facilities with the managing of the planned preventive maintenance programme, liaising with contractors, arranging site visits and following up on outstanding actions. Duties also include promoting Health & Safety within the facility, collating information
from maintenance reports, filing, uploading confidential documentation to the relevant locations.

Key Responsibilities:
• Day to day liaison with the Head Facilities Management to support company objectives and priorities
• Supervise and coordinate the day to day activities of the facilities team to ensure optimal functioning and maintenance of the Facility.
• Provide maintenance scheduling information, aligned to supply chain contracts, for both management and customers on an annual basis to allow for future planning by customers.
• Management of facilities team and resolve any conflict issues.
• Manage facility health and safety environmental aspects to current legislation for employees, customers and third-party contractors.
• Keep abreast with all aspects of relevant health and safety legislation
• Manage supplier contracts for mechanical and electrical infrastructure.
• Advise on potential issues with suppliers and ensure supplier performance is in line with expectations and contracts.
• Assist with ensuring all mechanical and electrical infrastructure is maintained in line with OEM recommendations ensuring resilience is maintained and uptime targets are met.
• Administrative tasks relating to the maintenance and upkeep of the supplier repository.
• Stand-in for the Head of Facilities when he is away.
• Act as a point of contact for any Facilities related issues.
• Liaise and manage hard and soft service contractors on site.
• Be able to prioritise your work load.
• Supervision of loading bay operations
• Ensure the compliance of all Procedures and conform to the requirements of all ISOs and certifications held by the Company.
• Undertake training, as directed by the Head of Facilities Management.
• Must achieve and hold an SC security clearance.
• Contribute to the continuous improvement of processes and procedures.

Competency, Training & Awareness:
The candidate must have relevant skills, knowledge and ability within the following areas:
• IOSH accreditation (desirable but not essential)
• Facilities Management
• Knowledge of Health and Safety best practices, processes and procedures
• Information Technology Infrastructure
• Mechanical infrastructure
• Knowledge of HR processes and procedures
• Electrical distribution networks
• Management Accounting
• Change Management
• Leadership skills
• Interpersonal skills
• Administrative Skills
• Customer Service
• Excellent communication skills (oral and written)
• First Aid/ Fire Marshall qualifications are desirable
• Induction training including Phishing, Equality & Diversity and Anti Bribery Training

Privacy Notice
St David Recruitment Services is an Employment Agency providing work-finding services to our clients, candidates and work-seekers. Our Company must process personal data so that we can provide these services and in doing so, the Company acts as a Data Controller.
You may provide your personal details to our Company directly in CV form or via our website. Alternatively, we may collect them from another source such as a third party jobs board.
As a business, we must have a legal basis for processing your personal data and in turn providing you with work-finding services.
In the event that you are a candidate who has formally registered with St David Recruitment Services, please be advised that your personal data is processed on the legal basis of ‘Contractual Obligation;’ the processing is necessary for the performance of a contract.
In all other instances, where we receive your personal data via direct or indirect means, either supplied by yourself or obtained via a public forum, we process data on the basis of ‘Legitimate Interest;’ processing is necessary for the purposes of our legitimate interest to provide work-finding services.
St David Recruitment Services will only share your personal data with clients who have authorised us to source prospective candidates for permanent or temporary employment. Specific company names will be disclosed in advance of any data being shared.
As a business, we will retain your personal data only for as long as is necessary, on a secure CRM system. The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from the date of their creation or after the date on which we last provide you with work-finding services. Where applicable, we must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
As an individual, you have several rights in respect to the processing of your personal data, all of which can be reviewed on our website. This includes the right to withdraw consent at any time by contacting the Recruitment Consultant with whom you initiated contact, or any other employee at St David Recruitment Services.